Licensed Enrolled Agents - Nationwide Virtual Service
Small business tax preparation services
Tax season hits differently when you're running a company. A missed deduction, a wrong entity election, an underpayment — the stakes are real. ProTax USA provides trusted tax preparation services for LLCs, S-corps, and sole proprietors, handling everything from simple tax returns to full business tax preparation and planning. We also offer year-round tax planning, quarterly estimates, and a licensed small business tax professional on every account. Flat-fee pricing, no surprise invoices. Book a free consultation or call now.
What You Get
What does ProTax USA cover for a small business?
Most business owners reach ProTax USA after one of three things: a scary IRS notice, a bill they didn't see coming, or the realization that their software doesn't know the difference between an S-corp distribution and a salary. Those are different things, and getting them wrong costs money on your business taxes. ProTax USA prepares annual tax returns for sole proprietors (Schedule C), single-member LLCs, multi-member LLCs, S-corporations, and C-corporations — federal income tax plus any required filings at the state level. Every engagement includes a bookkeeping review before the tax return gets prepared, because the filing is only as accurate as the numbers going in. Quarterly estimated payments are included for clients on ongoing plans. If you pay yourself a salary, ProTax USA handles payroll filings too. This is tax preparation built around how small businesses actually operate, not a generic template. Call or book online today to see which services fit your structure.
What You Get
How does the tax return preparation process work after I reach out?
After you contact ProTax USA, you'll fill out a 10-minute intake form covering your entity type, revenue range, and any prior-year issues. A licensed EA gets assigned to your file the same day — not a seasonal temp, but a tax preparer who stays with you through filing. You upload your tax documents through a secure portal: bank statements, expense records, last year's tax return if you have it. Your accountant does a bookkeeping pass first, flags anything that looks off, and sends you a summary before preparing the actual tax return. No surprises on your end. Once the draft is ready, your advisor walks through the key numbers — what you owe, why, and what changed since last time. File electronically, get confirmation, done. Clients on the monthly plan keep that same tax pro available for questions all year, not just at filing time. Book online to get started.
What You Get
Why hire an Enrolled Agent instead of using DIY tax software?
These tools handle a W-2 and a mortgage fine. The moment you add an LLC, an S-corp election, depreciation schedules, or employees, it starts asking questions it can't answer for your tax situation. It won't catch that your business structure changed mid-year, and it definitely won't flag a home office that's been calculated wrong for three straight years. Every owner ProTax USA works with gets a licensed accountant reviewing their file before anything goes out. That review catches classification errors and entity-level elections that software marks optional but are genuinely important for your tax liability. And if the IRS sends a letter about your income tax return, your advisor already knows your numbers. Large franchise chains assign whoever is available. ProTax USA assigns one dedicated EA to your account, and that person knows your history year over year. That matters for planning and it matters even more when questions come up.
What You Get
How much does business tax filing cost at ProTax USA?
A single-entity tax return at ProTax USA runs $300 to $800 depending on complexity. Sole proprietors and single-member LLCs typically land at the lower end. S-corps with payroll, multiple owners, or multi-state filings usually run $600 to $800. Fees are flat-rate, quoted upfront after your consultation, no hourly billing. Monthly advisory plans run $150 to $400 and cover quarterly estimates, bookkeeping services review, payroll services for businesses with employees, and ongoing access to your accountant. Most small businesses under $750k in revenue fall in the $150 to $250 range. The plan typically pays for itself by keeping your estimated payments accurate and avoiding late-filing fees, and clean estimates mean no unpleasant surprise and no oversized tax refund tying up your cash all year either. ProTax USA's tax services cover both individual tax and business-side needs for owners who file both. Basic tax prep for a new company with minimal activity starts at $250. ProTax USA doesn't charge for the initial call, so you know the overall tax cost before committing. Schedule a consultation today.
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FAQ
Common questions about filing for small businesses
Tax What business structures does ProTax USA handle?
ProTax USA prepares business tax returns for sole proprietors (Schedule C), single-member and multi-member LLCs, S-corporations, and C-corporations. Each structure has different tax implications for the business owner, and a licensed accountant confirms which forms apply before anything gets filed.
Cost How much do small business tax services cost?
Most tax returns at ProTax USA run $300 to $800. Sole proprietors and simple LLCs fall in the $300 to $500 range. S-corps with employees or multi-state filing typically land at $600 to $800. All fees are flat-rate and quoted upfront after your consultation, no surprises.
Scope What does proactive planning mean and do I need it?
Your advisor reviews your numbers each quarter, not just in April. ProTax USA clients on monthly plans get estimates based on actual year-to-date income, write-off tracking, and proactive advice when revenue or structure changes. It keeps your liability predictable.
Tax Can ProTax USA help if I missed a deadline or owe back taxes?
Yes. Unfiled tax returns generate penalties and interest that compound quickly. ProTax USA handles prior-year filings and penalty abatement requests. Some assessments get reduced or waived with reasonable cause. The earlier you act before the tax deadline passes again, the less gets added on. Book a consultation to review your options.
Tax Does ProTax USA handle quarterly estimated tax payments?
Quarterly estimates are included in the monthly advisory plan. ProTax USA calculates each payment based on actual income for that quarter rather than a rough annual guess. That keeps clients from overpaying early and underpaying in Q4. Standalone quarterly filing is also available.
IRS What happens if I get a tax audit?
Business tax audit support is included for clients on the ongoing plan. ProTax USA organizes your paperwork, responds to correspondence, and represents you through the review. Returns prepared by a licensed accountant have defensible positions from day one, making the whole process shorter.
General Is DIY software good enough for a growing company?
DIY tools handle basic filings well, but they don't know your business. It won't flag a below-market S-corp salary or advise on business formation decisions that affect your federal tax return for years ahead. Get expert tax preparation from an accountant instead, and skip the guesswork.
Remote Does ProTax USA offer tax preparation near me, or is everything remote?
ProTax USA works with clients across the country, so "tax preparer near me" isn't really the right question anymore — most owners get better service from a dedicated EA online than from whichever tax preparation company happens to have a local tax office. Everything from the intake call to the final tax return preparation and filing happens through a secure portal, so location never limits who you can hire. It's online tax service done right, with a real person behind it.
Remote Does ProTax USA help with multi-state filings?
Yes. Beyond the federal filing, ProTax USA handles state tax registration for businesses operating in more than one state. Tax law changes at the state level often outpace federal tax code updates, so this gets reviewed every year, not just once at setup.
Tax Can ProTax USA help lower what a sole proprietor owes?
Tax savings of sole proprietor filers usually come from entity structure, retirement contributions, and correctly tracked home office and vehicle deductions. ProTax USA reviews all three during the annual engagement, and for many clients that alone is enough to reduce your tax burden meaningfully year over year.
Tax What if I need personal tax preparation alongside my business return?
Personal and business filings are usually handled together for pass-through entities like S-corps and single-member LLCs, since your individual income tax situation and the business filing depend on each other. ProTax USA offers combined tax preparation and payroll services for owners who need both sides handled by the same team, plus tax advice on how personal and business decisions interact.
Tax Does ProTax USA account for personal credits alongside business ones?
Yes. When ProTax USA prepares an individual or business return together, common personal credits like the child tax credit get reviewed alongside business-side tax deductions and credits, so nothing gets missed just because the focus is on the company.
Tax How does ProTax USA handle this year versus prior filings?
ProTax USA builds your estimated tax payments around actual activity as it happens for the current tax year. For a 2025 tax return or any prior tax year 2024 filing that's still open, we can also review and amend as needed. Rules shift constantly, and ProTax USA keeps the plan current instead of relying on last year's numbers.
Tax Is ProTax USA a good fit for managing your business finances long-term, not just at tax time?
Yes. That's just the final step, not the whole job. ProTax USA's tax planning services and services for small business owners include bookkeeping, payroll, and personalized tax guidance throughout the year, so the tax preparation and planning services are built on clean numbers instead of a last-minute scramble. An experienced tax advisor tracks every quarterly tax payment and every income tax filing deadline, so you file your business taxes with confidence every season.